Send Files to Email Recipients dialog box

Use this dialog box to send project files via email. Using this dialog box to send files via email instead of standard email gives you the following benefits:

• You can automatically find and include XREFsDrawing files often reference other files, including other drawings, as well as plot styles, images, standards, and font files associated with the drawing. Those references, or dependencies, are simply an embedded record of the path to the referenced objects or files.;

• You have the option to send links to the files or zip the files;

• It gives you a standardized template for sending files.

To

Click to open the Choose Project Team Members dialog box to select who to send the files to. You can also type email addresses directly in this field.

CC

Click to open the Choose Project Team Members dialog box to select who else to send the files to. You can also type email addresses directly in this field.

Subject

Enter a subject for the file transfer.

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Remarks tab

Enter a detailed message in this tab.

 

Files to Transfer tab

This tab contains the folders and files included in the transfer.

Add Files	Click to open the Add Files dialog box to locate and attach a file to the file transfer.
Add Folder	Click to open the Select Folder dialog box to add a folder and all of its contents to the file transfer.
Remove	Click to remove the selected file from the file transfer.

External References

Select one of the following options to include any externally referenced filesDrawing files often reference other files, including other drawings, as well as plot styles, images, standards, and font files associated with the drawing. Those references, or dependencies, are simply an embedded record of the path to the referenced objects or files. when transferring the files:

Do Not Include External References

Select this option to leave out all externally referenced files.

Only Include Externally Referenced Drawing and Image Files

Select this option to include only externally referenced drawing and image files.

Include All Externally Referenced Drawing, Image, and Support Files

Select this option to include all externally referenced drawing and image files, as well as plot support files required by the AutoCAD files so that they have 100% plot fidelity. These include .CTB, .SHX, .PC3, and .TTF files (True Type fonts). When you transfer the files, the Summary of Included Files and References dialog box opens, listing both XREFs that were found and XREFs that could not be found. You can then locate them manually.

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The Summary of Included Files and References dialog box opens if any of these files cannot be found.

Review Complete List of Files Before Sending Transfer

Mark this checkbox to open the Summary of Included Files and References dialog box so you can verify and edit the list of files being sent.

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Click to spell check the fields in this window. If any mistakes are found, the Spelling Check dialog box opens with spelling suggestions.

Send

Click to open the Sending Email dialog box to choose how to attach files to the email message. When you click OK, the email message opens in Microsoft Outlook. The message contains the files information about the transfer. Edit the message, then send it to the recipients.

 

To access this dialog box

You can access this dialog box in the following ways:

• Select a file, then click Email > Send with Options from the Files Tasks panel.

• Choose the Just Send the Files option from the Email Project Files dialog box.